Whew, I am a whipped puppy. I would rather take a beating than work on taxes. I know that might offend some of my CPA friends and family, but that is the honest truth!
Krl and I keep tax spreadsheet files, weekly. These files have multiple pages which are employee summaries for each week, month, quarter, and annual period. Every week when we have finished payroll, I print a summary from the combined file for that pay period and give it to Krl and she prepares the coupon and tax deposit. (Actually, we are now required to make tax deposits twice per week). When it comes to tax reporting, I usually go to the file(s) and extract the needed information. Of course then it has to be transferred to TWC's on-line system, or into our tax helper program.
I have worked four day this week on year end tax reporting. A lot of my work was preparation for W-2's and 1099's (which mailed a couple of days ago), and for the quarterly 941, quarterly TWC, and annual 940 FUTA filings.
Now I try to be exact. But sometimes close is good enough. I know yesterday when I was loading the TWC information, when I compared their summary and mine, the was a nickel difference, which was made .0014 of one cent difference in the taxes. Hey, if Ronnie Wiggins wants the full penny he just needs to tell me and I will drive it to his office! My treat!
Yesterday I was looking at the FUTA numbers before I transferred them to the form, when I found a discrepancy. $2680. I began cross checking all my files, and found another discrepancy of several thousand dollars between what my tax program showed as taxable wages for the Feds, and taxable wages for the State. (I know, luckily we don't have a State income tax, but the program is sold in all fifty States). I quickly found the discrepancy between the Fed amount and State amount and fixed it. My bad. I think I began keying information after I finished one employee, but before the program was ready for the next one.
The $2680 proved to be an all day sucker. Krl kept telling me to take a break, but I was on a mission. Every year we are required to purchase an upgrade for the tax software, and it automatically uploads the previous employee information from any prior years. The thing I like best is I don't have to re-enter all the socials and addresses for repeat employees. In my search I went through and wrote down each employee's name and the amount they earned for 2008, then I went back to my spread sheet files and began comparing. Krl came over and helped me. Nothing. After about four or five tries at finding my error, I took another route. Looking for the amount. I could get $2580, but not the extra $100. But it did give me a direction to pursue. When I returned to the spread sheet file with the $2580, the amounts matched, and I closed the file. But not before something caught my eye. I went back into the file, sure enough my eyes had caught part of the problem. The $2580 was from December 2007. For some reason when I built my new files (usually by copying the old ones and then deleting inactive employees, and all prior year wage totals) This one man failed to be deleted. I had failed to catch it until now. I am not sure if I loaded his information into the tax program or just what, but that is what I suspect. My bad again.
I am crossing my fingers this company has a three strike policy!
The $100 proved to be even more difficult to find. But in the end, I had my head in the end! There was an employee who had left a charge debt at a local convenience store at the seasonal jobsite. $100. The company paid the charge debt off, figuring that if and when this man worked for the company again, it would be deducted. He didn't work so I added it into his wages. Like a payroll advance that wasn't re-paid.
By the time I found this and filled out the report I had missed the early mail pick up at United, I had missed the mailman at our house, I had missed the late pickup at the United mail box, and I had missed the last pickup at Southern Hills. The only resort left was a drive to the downtown Post Office. For the third time in a single blog, my bad!
Good thing is, I am through with my reporting, bad thing is I will have a $100 discrepancy between the 940 and 941, which results in a .0003% mistake in the wage total reported on the 941. I decided if and when they send me an inquiry I will file an amended report. Best part is, all the taxes were paid. It is just a reporting error. (The 941 had already mailed).
In the worst news of the day, Krl told me the company has no three strike rule! But to show me her appreciation we went by the mall and she bought me the new Grisham release! Yes! I am waiting for hot water and a time frame where I can read and soak!
I told Krl that what I make, and what I charge through for leased truck employees is not enough compensation for the headache I have had. I realize that 2008 was a big year, employee numbers ballooned, and gross dollars were escalated, but my pay remained steady.
My little madman truck driver had an issue yesterday with his truck. Something in the transmission. Thankfully, he off loaded and got the truck to the farm shop where he parked it and got in one of the others. There is nothing dumb about this man, I told him what truck to get in and he told me he would prefer driving the day cab. I told him he wouldn't have his sleeper berth and he told me that was O.K., he was driving through his home town four times a day and sleeping in his bed. The change to the lighter truck will allow him two tons more payload/per trip. I am hopeful the problem with his truck is a snap ring or something simple.
But then that is not usually my luck.
I have been toying with the idea of going to Lamesa to visit my friend who is incarcerated. I could combine trips and take some tubing Rian needs returned to Lubbock. My friend informed me he has me on his visitors list, if I am ever by there. He has requested a Truck Trader Classified Newspaper. He tells me he has an old heavy equipment paper that is four years old and the pages worn out. Now that is a far piece from his other reading material (he is trying to read War and Peace).
And, in a refreshing bit, I spent part of last night with Freddy. At least in my dreams. I was the only one who could see him. I was dealing on a possible pickup trade and he was with me at the dealership. Long story short, either he didn't like what I was trading for, or he didn't like the deal because this morning my old pickup is still in the driveway! Ha! it was a fun dream. I miss him. You would have thought he could at least look at dealer cost and relay the information, maybe delete a digit from the salesman's pricing! Ha!
I have no idea why I dream of Fred and Tj. The dreams seem to be more and more frequent. But I am glad. I find great solace in my dreams of them. So far in my dreams, they have been separate. It might be a real hoot if they ever both appear in the same dream.
Have a day and a weekend! Hard to believe January is gone! Go Birds!
FATHER, thank YOU for helping me to persevere. Thank YOU for seeing me through my reports, and my errors. FATHER thank YOU for the gift of dreams, and the interaction with Fred and Terri. FATHER, YOU strengthen me.